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SpadeVista Operational Excellence · Delivered Through HoosAI

We build the operating model.
HoosAI executes the vision.

SpadeVista exists to close operational gaps — the distance between how your business runs today and how it should run. Where closing that gap calls for AI-driven implementation, HoosAI is the tool we bring in to build it.

They own the technical delivery. We own the discovery, the current-state/future-state mapping, the relationship, and the outcome — the same discipline behind every SpadeVista engagement, regardless of which tool ends up doing the work.

The tool never leads the conversation. The gap in your operation does — HoosAI only enters once SpadeVista knows exactly what needs to be built.

Why the Order Matters

Most AI investments fail before the AI ever gets involved.

95%

of generative AI pilots fail to deliver a measurable return

MIT, State of AI in Business 2025

59% / 26%

of enterprises run AI agents — only a fraction can actually govern what they do

ServiceNow AI Maturity Index 2026

81%

of leaders say GenAI is moving faster than their ability to manage its risk

Cohesity Global Cyber Resilience Report 2025

The common thread across all three numbers isn't the technology. It's sequencing — AI gets deployed onto a process nobody mapped, measured, or redesigned first. That's the gap SpadeVista closes before HoosAI ever writes a line of implementation.

Platform or module

Entire platform · Specific modules

Core is the platform — the system your business runs on. Accelerator is the module set that runs on top of it, or on the systems you already have. Take one, or take both.

Platform 01

SpadeVista Core

Built for your business. Owned by your business.

The system of record — replacing the subscriptions your business has outgrown with software built around how it actually operates. We build the modules you need, on your data, and you choose to subscribe or buy.

CRMBuilt around your pipeline, not a generic template.
HR & BenefitsOnboarding, records, and enrollment in one place.
AP / ARInvoicing and collections that reconcile themselves.
Order TakingOrders captured once, flowing straight to fulfillment.
WorkflowsThe approvals and handoffs your business runs on.
LogisticsMovement, inventory, and delivery tracked end to end.

Outcome → fewer systems to maintain, renewals you stop paying

Platform 02

SpadeVista Accelerator

Find the opportunity. Score it. Route the work.

The engine — it identifies what matches your criteria, aggregates the data behind each candidate, surfaces the few numbers that drive the decision, then orchestrates the work to whoever should own it.

01SurfaceFind the candidates matching your criteria.
02AggregatePull scattered data into a single record.
03DecideOutput the data points a person needs.
04OrchestrateRoute and distribute the work optimally.

Outcome → more opportunities evaluated, better ones won

Solution modules

What we've packaged

Repeatable solutions built on real client blueprints — tailored to your data, owned by you.

Bidding & Estimating · Accelerator

The Bidding Engine

Estimators lose most of their week to bids they'll never win. We rebuild the bid process so it auto-screens doomed work and sharpens the ones worth chasing — making you the fastest, smartest bidder in your market.

  • Heuristic scoring rejects low-probability bids before they cost you time
  • Winning bids assembled and priced in a fraction of the time
  • Estimators redeployed to revenue, not paperwork

Proven · 70%+ faster, ~$500K/yr recovered, fastest bidder in market.

Site Selection · Accelerator

Site Finder

Evaluating a site drags on for weeks — zoning, permits, and cost math redone by hand on every change. We turn it into live nodes that recompute instantly, so you screen and rank locations in hours.

  • Zoning, permit & cost feasibility computed automatically
  • Change one input — the whole model re-runs in seconds
  • Rank candidate locations side-by-side on the metrics that matter

Proven · site evaluation 2 months to 3 hours; layout math 3 days to under 2 min.

Customer Data · Core

Owned CRM

Stop renting your customer data. We build a CRM tailored to how your business actually sells — replacing six-figure per-seat platforms with software you can buy or subscribe to, at a lower total cost.

  • Built around your pipeline, not a generic template
  • No per-seat licensing — you own the code and the data
  • Stood up in weeks, not a multi-quarter rollout

Proven · ~$85K/yr platform replaced for under $25K, built in 25 days, fully owned.

Freight & Logistics · Accelerator

Logistics Arbitrage

A broker can only bid a handful of loads by hand. We deploy a semi-autonomous engine that fires hundreds of priced offers in the time one used to take — so you win on coverage instead of fighting on margin.

  • ~200 priced offers in the time a broker placed ~20
  • Win rate driven by coverage, not luck
  • Human-in-the-loop control over every committed deal

Proven · ~20× win rate, landed deals doubled.

Back Office · Core · Accelerator

Process Automation

Outsourcing alone just moves manual work somewhere cheaper. We re-engineer the process itself and apply automation on top — so work that needed a team runs largely on its own, with your staff supervising exceptions.

  • Map the real process, then rebuild it — not a faster version of the old one
  • Automate the repeatable ninety percent; route exceptions to people
  • Reclaim throughput without adding headcount

Blueprint · applied across back-office and operations workflows.

Custom

Your Blueprint

Don't see your workflow above? Most engagements start as something new and become the next packaged module. Bring your hardest, most manual process — if it can be rebuilt, we'll prove it live in the first conversation.

  • Bespoke build against your real problem
  • Working prototype before you commit to the full build
  • You own everything we ship

Approach · dig first, built live, owned by you.

The SpadeVista method

Packaged doesn't mean off-the-shelf

Every module runs the same four stages as every other engagement. A blueprint gives us a head start on stage one — it never replaces it.

01

Dig

Establish the current state.

We get beneath the surface of your process and data. A matching blueprint tells us where to look first — it doesn't tell us what we'll find.

02

Identify

Define the future state — and the delta difference.

We adapt the blueprint to your rules, your data, and the way your business actually runs, then show you what that changes.

03

Build

Create the solution.

A working version against your real workflow — in weeks, not quarters. You see it running before you commit to the full build.

04

Scale

Close the delta difference. Then widen it.

Measured against the baseline from stage one. Own it or subscribe — the data is always yours, with no lock-in.

See what to expect, stage by stage →

Value realized

How quickly you realize value

The delta difference is only worth what it delivers, and when. Here is how long it takes to have working software closing that gap — versus the conventional path.

Traditional software project6–12 months
Off-the-shelf platform + integration3–5 months
SpadeVista packaged module2–4 weeks
Time to working software, by approach
ApproachTime to value
Traditional software project6–12 months
Off-the-shelf platform + integration3–5 months
SpadeVista packaged module2–4 weeks

Not sure whether to replace your CRM at all? Start with the independent CRM assessment.

Common questions

Questions buyers ask

What is HoosAI?

HoosAI is the AI implementation partner SpadeVista brings in when a process gap calls for AI-driven automation and workflow. HoosAI owns the technical delivery; SpadeVista owns the discovery, the current-state and future-state mapping, the relationship and the outcome.

What is the difference between SpadeVista Core and SpadeVista Accelerator?

Core is the platform: the system of record for CRM, HR and benefits, AP/AR, order taking, workflows and logistics. Accelerator is the module set that surfaces candidates, aggregates the data behind each one, scores them and routes the work, and it runs on top of Core or on the systems you already have.

How long does it take to have working software?

SpadeVista packaged modules take 2 to 4 weeks, compared with 3 to 5 months for an off-the-shelf platform plus integration and 6 to 12 months for a traditional software project.

Why do most AI projects fail to deliver a return?

The common thread is sequencing: AI is deployed onto a process nobody mapped, measured or redesigned first. MIT's State of AI in Business 2025 reports that 95% of generative AI pilots fail to deliver a measurable return.

Do I have to start with HoosAI?

No. The gap in your operation leads, not the tool. SpadeVista starts with your current state, and the right answer may involve HoosAI, another partner, or neither.

How is the work priced?

Subscription or buy, your choice. There is no lock-in, and your data stays yours.

You don’t need to know which tool you need. That’s our job.

Whether the right answer involves HoosAI, another partner, or neither, SpadeVista starts with your current state — not a tool’s feature list. First conversation costs nothing.

Steve Sutherland

Founder & President

steve.sutherland@spadevista.com
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